How Much Does Custom Business Software Cost?
The cost factors for internal systems, from users and roles to integrations.
Custom business software starts from €1,500 for a custom web platform and from €2,300 for a custom mobile app, such as production process or project management. The final price grows with the number of processes covered and integrations. The main cost drivers are the number of processes covered, user roles, integrations and reporting.
- Map the process before asking for a price: it is the single biggest input to an accurate estimate.
- Integrations with existing systems are often the least predictable part of the budget.
- Building in phases lets you replace the most painful process first.
What makes business software more or less expensive?
Processes covered. A tool that handles one workflow, such as orders or scheduling, is much smaller than a system that runs ordering, invoicing, deliveries and reporting together.
Users and roles. Different roles see different screens and data. Each role adds permissions, testing and often its own views.
Integrations. Connecting to accounting software, an ERP, a courier or a bank requires work on both sides and depends on the quality of the other system's API.
Reports and documents. Dashboards, Excel exports and printable PDFs (invoices, route lists, slips) are often what makes the software useful day to day.
Data migration. Moving years of spreadsheets into a clean database takes planning and cleanup.
Typical budgets
| Service | Price |
|---|---|
| Custom web platform | from €1,500 |
| Custom mobile app (e.g. production process or project management) | from €2,300 |
| UI/UX design | €400 |
| Maintenance | €50/hour or €200/month |
Is custom software worth it compared with off-the-shelf tools?
It is worth it when your process is a competitive advantage, when off-the-shelf tools force workarounds, or when staff spend hours a week on manual totals and copy-paste. Our CorectaSub case study shows a distributor that replaced manual supplier-order totals with automatic ones.
Frequently asked questions
Can we build business software in phases?
Yes. Most projects start with the process that costs the most time, then add modules once the first one is in use.
Who owns the code?
With custom development, the client normally owns the code and data. Confirm this in the contract.